Mileage Tracker by Everlance


Rating: 4.7	Downloads: 1,000,000+
Category: Finance	Offer by: Everlance

Brief Description

Mileage Tracker by Everlance is an intuitive mobile application designed for professional drivers and businesses who need to accurately track vehicle expenses for reimbursement or tax purposes. The app allows users to log trips with just a few taps, automatically calculate mileage rates, and generate detailed reports that can be easily exported or submitted to employers. It’s built for anyone from rideshare drivers to small business owners who need reliable expense documentation.

This smart tool offers significant value by simplifying complex reimbursement processes, saving users both time and administrative headaches. Unlike manual logging, the Mileage Tracker by Everlance automatically syncs data across devices, reduces errors, and even integrates with popular accounting software. Its appeal lies in making compliant mileage tracking effortless for both individuals and businesses.

App Features

Automatic GPS Tracking: This feature uses your smartphone’s GPS system to instantly detect trips, record dates, times, and distances with just one tap to begin/stop tracking, saving you from manual data entry. The convenience of hands-free logging makes it ideal for professional drivers who need to keep track of multiple trips throughout the day.
Custom Mileage Rate Setup: Configure the app to use your preferred per-mile reimbursement rates (including local/state/federal standards) or enter custom values specific to your employer’s guidelines. The system automatically applies these rates to calculate trip expenses in real-time, ensuring accurate calculations for tax purposes.
Detailed Expense Reports: Export trip history with comprehensive breakdowns including date, driver, start/end locations, odometer readings before/after, and calculated reimbursement values. These reports can be easily formatted as PDF or CSV files and seamlessly imported into popular accounting platforms like QuickBooks or Excel spreadsheets, providing a complete paper trail for financial documentation.
Smart Trip Categorization: Automatically categorizes trips based on your frequent routes or manually allows tagging with purpose (business, errands, personal) using a color-coded system. This feature helps users quickly identify eligible business miles and provides valuable analytics for better budget management, while reducing the time spent during monthly expense reviews.
Multi-User Company Support: Allows businesses to set up accounts for multiple drivers with different mileage rate profiles and permission levels. The centralized dashboard provides comprehensive fleet-wide analytics, simplifies manager approvals, and facilitates proper expense allocation across departments, making it ideal for medium-to-large businesses managing multiple vehicles and drivers.
Seamless Cloud Sync: Your trip data syncs across all your devices in real-time using Everlance’s secure cloud infrastructure. This ensures you never lose your records and allows convenient access to mileage history from anywhere, with optional two-factor authentication for enhanced security and the ability to recover your logs even if a device is lost or replaced.

Pros & Cons

Pros:

Time-saving automation
Accurate GPS distance tracking
User-friendly interface
Detailed reporting options

Cons:

GPS accuracy may vary with weak signals
Some manual entry required for certain reimbursements
Free versions have limited export options
iOS version occasionally lags in feature updates

Similar Apps

App Name	Highlights
Expensify	This popular expense tracking app offers robust mileage tracking with built-in tax forms and integrations with 100+ business tools including Quickbooks, Xero, and Stripe. Known for its automated receipt scanning and detailed analytics dashboard that goes beyond simple mileage tracking.
GoFleet	Designed for businesses managing multiple vehicles, this app includes GPS vehicle tracking and maintenance scheduling in addition to mileage tracking. Features real-time fuel consumption monitoring and route optimization that complements the mileage tracking capabilities.
Rippling	A comprehensive HR & finance platform that includes mileage tracking integrated with payroll and benefits administration. Offers automated tax compliance for business expenses and includes a mobile app with guided trip logging and team management tools that streamline company-wide expense tracking.

Frequently Asked Questions

Q: Can I track rides from apps like Uber/Lyft within the Mileage Tracker?

A: Yes! The app integrates with rideshare and delivery apps. When you finish a ride, it pulls the data automatically or lets you import the receipt to ensure you’re properly reimbursed for business miles traveled. This saves significant time compared to manually logging each trip.

Q: How accurate is the GPS mileage tracking compared to odometer readings?

A: The GPS tracking is generally very accurate for trips over 0.25 miles, often more precise than manual odometer readings. For short business trips or deliveries, you can manually enter the distance, while the GPS handles most routine commuting. The app averages GPS readings from multiple satellites to minimize common GPS inaccuracies.

Q: Is my trip data backed up securely?

A: Absolutely. The app stores all your trip data in our encrypted cloud storage with multiple redundancies. You can also enable local backups to your phone if you prefer. We never share your mileage data with third parties without explicit consent.

Q: Can I track different vehicles or drivers within the app?

A: Yes, the app supports multi-vehicle tracking. You can set up different profiles for each vehicle or assign trips based on who was driving. Business users can even set different mileage rates for each driver’s vehicle combination.

Q: Does this app work with both iOS and Android devices?

A: Yes! Mileage Tracker by Everlance is available on the App Store for iOS devices and the Google Play Store for Android. The app maintains a similar interface across platforms for consistency, though some newer features might roll out to one platform before the other.