Smartsheet: Projects & Teams


Rating: 4.8	Downloads: 1,000,000+
Category: Business	Offer by: Smartsheet Inc.

The Smartsheet: Projects & Teams app is designed to simplify the complex world of project management and resource allocation. It provides a powerful, flexible platform for teams to collaborate, track progress across multiple projects, manage tasks, and allocate resources efficiently, catering specifically to professionals managing workflows and teams. Primarily used by project managers, team leaders, and operational staff who need a dynamic tool to handle intricate schedules and large datasets.

The key value of the Smartsheet: Projects & Teams app lies in its ability to handle complexity without sacrificing usability, offering robust tools for planning, tracking, and reporting. It helps teams gain better visibility into project status, improve resource utilization, streamline workflows, and ultimately deliver projects on time and within budget through its comprehensive features.

App Features

Project Portfolio Management: This feature allows users to manage multiple projects within a single view, providing an overview of progress, dependencies, and resource allocation across different initiatives. It benefits users by simplifying the view and control of large-scale work, ensuring alignment with strategic goals, and enabling effective prioritization among competing projects.
Team Collaboration & Task Tracking: Users can assign tasks to specific team members, set deadlines, add comments, and track progress directly within a shared board or list format. This feature enhances usability by centralizing communication and task visibility, reducing miscommunication, and allowing managers to monitor individual contributions and overall workflow completion in real-time.
Gantt Charts & Visual Timeline Planning: This tool provides an intuitive graphical representation of schedules, dependencies, and progress, allowing users to visualize project phases and task relationships easily. Expanding on its use, it solves problems by making complex timelines understandable, identifying potential bottlenecks, and helping stakeholders grasp project status at a glance, leading to better informed decisions.
Custom Workflows & Automations: Users can define custom rules and triggers, automating repetitive task assignments or notifications based on specific criteria. This feature is valuable because it significantly reduces manual effort, improves consistency across processes, and ensures timely follow-ups, saving considerable time and minimizing errors associated with ad-hoc handling.
Resource Management & Allocation: This function helps users track resource availability and assign team members or equipment to tasks without overloading individuals or assets. It enhances the experience by providing a clear view of capacity and utilization, preventing scheduling conflicts, and ensuring that projects have the necessary personnel and tools available, optimizing team productivity.
Integration Capabilities: Smartsheet: Projects & Teams integrates with various other business tools like email, calendars, and file storage, allowing data to flow seamlessly between platforms. This supports the overall functionality by extending the reach of project data and actions, connecting project activities directly to external systems, and providing a unified view within the user’s existing tech landscape.

Pros & Cons

Pros:

User-Friendly Interface
Highly Customizable
Powerful Automation Options
Comprehensive Feature Set

Cons:

Steep Learning Curve for New Users
Higher Subscription Costs Compared to Simpler Tools
Complexity Can Sometimes Be Overwhelming

Similar Apps

App Name	Highlights
Microsoft Project	A widely-used desktop and web-based project management tool offering detailed scheduling and budgeting features, often considered an industry standard.
Asana	Focuses on task management and team communication, providing a visual board view and robust scheduling capabilities for simpler to complex workflows.
ClickUp	An all-in-one agile and productivity platform offering extensive features, custom views, automations, and subtask breakdowns for various projects.

Frequently Asked Questions

Q: What kind of projects or teams is Smartsheet most suitable for?

A: Smartsheet: Projects & Teams is ideal for managing larger, more complex projects or portfolios involving multiple teams and dependencies, such as construction, IT, marketing campaigns, event planning, sales operations, and program management. It works best when dealing with significant amounts of data and needing customizable workflows.

Q: How easy is it to set up and get started with Smartsheet?

A: Getting started is usually straightforward, but the learning curve can be significant for beginners because of its powerful features and extensive customization options. The platform offers tutorials and help resources, but mastering all aspects takes time and practice for most users.

Q: Can Smartsheet: Projects & Teams work offline once the initial data is loaded?

A: While some features might function offline depending on the mobile app version and configuration, real-time collaboration and many core functions like updates, notifications, and data synchronization typically require an active internet or cellular connection to work effectively.

Q: Does Smartsheet integrate with common business applications?

A: Yes, Smartsheet: Projects & Teams offers robust integration capabilities through built-in connectors (like Office 365, Salesforce, Box, Google Workspace, etc.) and via its API, allowing it to connect with various email clients, calendars, file storage services, and other project or business management tools.

Q: How scalable is Smartsheet for very large enterprises?

A: Smartsheet is designed to be highly scalable. It offers different pricing tiers and plans tailored for small teams up to large enterprise organizations with complex needs, including dedicated support, enhanced security, and specific features for managing vast amounts of data and users across global operations.